Fellowship and Grant Specialist- 927050

Job Summary

With oversight and direction from the Program Director, the Fellowship Coordinator is responsible for the operational and financial management of the fellowship training program. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment. The Fellowship Coordinator will continually assess and direct a wide range of programmatic issues, including long-range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations.

When not engaged in the maintenance of the fellowship program, the Fellowship Coordinator seeks grant opportunities to support the growth of the program via grant-related dollars. Once a grant is secured, the Fellowship Coordinator will manage the grant. This includes keeping track of spending, formulating and filing required reports, and providing support to other staff engaged in execution of the grant, which would include assistance with filing travel and reimbursement paperwork.

A third component to the above-listed job duties is providing assistance to the Office of CME in our production of the enduring series I AM ECHO. This includes recruitment of participants, emailing reminders for sessions, and seeking and collating survey feedback.

Knowledge, Skills, and Abilities

• Knowledge of graduate medical education, healthcare administration, credentialing, and academic policies.
• Knowledge of the University’s Board of Trustees policies and procedures.
• Knowledge of the academic and administrative structure of an institution of higher education.
• Knowledge of university, medical school, and departmental policies and procedures.
• Knowledge of healthcare administration and graduate/post-graduate medical education.
• Knowledge of the scope of the medical field, credentialing, licensure, practice management, confidentiality, and medical terminology
• Knowledge of personnel and payroll systems and local, state,e and federal laws and policies.
• Knowledge of computers, word processing,g and spreadsheets.
• Ability to work independently and maintain confidentiality.
• Ability to organize information.
• Ability to handle sensitive information with absolute confidentiality.
• Ability to make decisions independently or to escalate issues as needed.
• Ability to work independently of supervision.
• Ability to interact with a variety of people.
• Ability to communicate effectively.
• Ability to plan, develop, coordinate, direct, and evaluate policies and procedures.
• Ability to delegate work intelligently and effectively.
• Ability to conceptualize, solve problems, make decisions, and accept responsibility.
• Ability to meet deadlines and work effectively under pressure.
• Ability to apply skills in accomplishing goals and objectives.
• Ability to maintain confidentiality and professionalism with all associated duties.
• Strong organizational, communication, and decision-making skills.
• Proficiency in Microsoft Office and database systems.
• Clear, concise, and professional written and verbal communication skills.
• Working knowledge of software applications, including but not limited to, Microsoft Word

Required Qualifications

• Bachelor’s degree and a minimum of two (2) years of administrative experience; or

• Equivalent experience, defined as:

  • Associate’s degree or two (2) years of college and two (2) years of related work experience; or

  • Four (4) years of related work experience.

Compensation & Benefits   

• Job Family is Medical Academic Professional 2
• MR 7 - $53,112.67
• For information on benefits, please visit www.etsu.edu/human-resources/benefits/. 

Application Instructions 

• Exempt positions must be posted for a minimum of fourteen (14) calendar days. Please note that the closing date for this posting is subject to change without prior notice to applicants.
•  A background check will be required for this position.
•  Applicants must attach the following documents: cover letter, resume, references, and transcripts.
•  Position is contingent upon available funding.  

ETSU is an Equal Opportunity Employer

University Overview (as needed)   

East Tennessee State University (ETSU) is an institution with over 14,000 diverse students highly ranked graduate and undergraduate programs. Located in the Southern Appalachian Mountains of Northeast Tennessee, ETSU serves as a hub for community, discovery, and service. Aligned with the institution's mission, we value efforts to engage in teaching, scholarship, creative activities, and service that involve community partners and address significant societal needs in our region and beyond. Recognized in 2024 as a Great College to Work For, recent strategic initiatives prioritize the institution’s focus on community engagement. 

Disclaimer: The Job Summary is intended to describe the general nature and level of work individuals perform in this classification. It is not intended to be a complete list of all responsibilities, duties, and skills required. Management reserves the right to revise the job or require different tasks to be performed as assigned to reflect changes in the position. Employees must be able to perform the position's essential functions satisfactorily with or without reasonable accommodations.