Fellowship Coordinator

The Department of Internal Medicine is seeking an organized and detail-oriented Fellowship Coordinator to provide administrative and programmatic support for five ACGME-accredited fellowship programs. This role is essential to the coordination of fellowship operations, compliance with GME requirements, recruitment, and educational activities, and serves as a key liaison between fellows, faculty, and the GME office. 

The Fellowship Coordinator supports the full lifecycle of fellowship administration, including monitoring compliance-related activities, coordinating recruitment and interview processes, assisting with new trainee orientation and onboarding, and supporting educational and exam activities. This position works collaboratively with Program Directors and the Fellowship Manager to ensure smooth day-to-day operations and a positive training environment for fellows.

Key Responsibilities Include

• Reviewing and reporting fellows’ duty hours, tracking leave requests, and balances
• Tracking abstract approval requests, educational travel forms, and exam leave forms
• Arranging and proctoring in-service training exams, including location training schedule and computer/technical set-up
• Co-manage fellowship recruitment season to include importing selected candidates into software systems, scheduling faculty to interview, creating interview schedules, sending interview invitations, creating and sending itineraries, and facilitating Zoom interviews for participants
• Co-manage fellowship orientation to include scheduling locations and speakers, arranging itineraries, assembling welcome material, ordering catering, and scheduling headshots.
• Maintain fellowship Teams channel and ensure up-to-date information
• Other duties as assigned

Knowledge, Skills, and Abilities

• Knowledge of graduate medical education (GME) operations, policies, and compliance requirements
• Knowledge of administrative workflows related to scheduling, documentation, and record management
• Knowledge of virtual meeting platforms, Microsoft Suite, Teams, etc.
• Strong organizational and time-management skills
• Effective written and verbal communication skills
• Ability to prioritize competing deadlines and adapt to changing program needs
• Ability to work independently while also functioning as part of a collaborative academic team
• Ability to handle sensitive and confidential information with discretion and professionalism

Required Qualifications

• High school diploma 

Preferred Qualifications

• 3+ combined years of administrative experience
• Experience in graduate medical education, academic medicine, or healthcare administration
• Proficiency with Microsoft Office, Teams, and virtual meeting platforms; familiarity with ERAS and Thalamus

Compensation & Benefits

• Job Family – Medical Academic Associate 2
• Salary – $41,595.01
• For information on benefits, please visit www.etsu.edu/human-resources/benefits/.

Application Instructions

• Non-exempt positions are only required to be posted for a minimum of seven (7) calendar days. The closing date for this posting is subject to change without notice to applicants.
• Employment contingent on a satisfactory background check. 
• Documents needed to apply: Resume and Cover Letter

ETSU is an Equal Opportunity Employer

University Overview

East Tennessee State University (ETSU) is an institution with over 14,000 diverse students highly ranked graduate and undergraduate programs. Located in the Southern Appalachian Mountains of Northeast Tennessee, ETSU serves as a hub for community, discovery, and service. Aligned with the institution's mission, we value efforts to engage in teaching, scholarship, creative activities, and service that involve community partners and address significant societal needs in our region and beyond. Recognized in 2024 as a Great College to Work For, recent strategic initiatives prioritize the institution’s focus on community engagement.

Disclaimer: The Job Summary is intended to describe the general nature and level of work individuals perform in this classification. It is not intended to be a complete list of all responsibilities, duties, and skills required. Management reserves the right to revise the job or require different tasks to be performed as assigned to reflect changes in the position. Employees must be able to perform the position’s essential functions satisfactorily with or without reasonable accommodations.