Hospital Residency Coordinator - Administration Support Department

Kern Medical has been a community cornerstone since its founding in 1867. Today, we are an acute care teaching center with 222 beds, offering the only advanced trauma care between Fresno and Los Angeles.  Kern Medical cares for 15,500 inpatients and 125,000 clinic patients a year.

Compensation: The estimated pay for this position is $29.2997 to $36.0348. The rates shown include a 6% premium pay (base= $-$ plus 6%). This reflects only a portion of the total compensation package for this position. Additional compensation may be available for this role through differentials, incentives, and bonuses. In addition, this position may be eligible for participation and company contributions into the Kern County Employees’ Retirement Plan.

 Career Opportunities within Kern Medical include many benefits, such as:

• New Hire Premium: +6% of the base rate of pay, matched up to 6% if contributed to Deferred Compensation Plan.
• A Comprehensive Benefits Package: includes Holidays, Paid Time Off, Retirement, Medical, Dental, Vision, and Life Insurance.

Hospital Residency Coordinator - Full time 

Administration Support

Bargaining Unit: Administrative (SEIU5)

Probationary Period: Twelve (12) Months

 Definition:

Under the general direction of the VP, Ambulatory Care Services and Manager, Administrative Services, coordinates the Hospital residency training program and the Continuing Medical Education activities for Kern Medical in accordance with applicable state laws, Accreditation Council for Graduate Medical Education (ACGME), Medical Board of California and Kern Medical Staff by-laws.

Distinguishing Characteristics:

This classification works with the medical education and physician faculty and is specialized and focused on coordinating joint efforts among the training programs in Internal Medicine, Psychiatry, General Surgery, Obstetrics/Gynecology, Fellowship programs, and Emergency Medicine at Kern Medical. 

Essential Functions:

• Coordinates the Hospital’s residency and fellowship program and the annual National Residency Match Program (NRMP); assists with resident selection, contracting, tracking of licensing, monitoring of the due process, and preparation of graduate certificates. Coordinate interview and match packets during selection cycles.
• Assists with accreditation and coordinating Continuing Medical Education for physicians; provides support for accreditation reviews, teaching workshops, and performance improvement processes.
• Track and ensure completion of all required documentation for new and ongoing residents.
• Coordinates and conducts orientation for new residents.
• Coordinates arrangements for delivery of resident core curriculum and other multi-division sessions.
• Assists with preparation and administration of clinical skills assessment exams and evaluations for medical residents and students program matriculation.
• Facilitate and schedule Mentor/Mentee program meetings.
• Collects and distributes resident rotation schedules on annual and monthly bases.
• Provides oversight for preparation of packets for UC professorial appointments for residency program faculty in collaboration with the Medical Education Special Projects Manager or his/her designee
• Provides staff support to the VP, Ambulatory Services, and Director of Medical Education; provides clerical support for the Education Committee and Program Directors meetings.
• Collaborate with outside program rotations offsite and off-specialty rotations.
• Completes special projects as assigned; prepares a variety of statistical reports and correspondence.

Other Functions:

• Performs other job-related duties as required.

 Employment Standards:

Bachelor’s degree from an accredited college or university AND one (1) year of experience providing clerical, technical, or administrative support to a supervisor, manager, or administrative staff in a healthcare environment. Equivalent relevant experience may be substituted for education requirements.

Knowledge of:

ACGME, California Medical Board, and other state and legal requirements and recommendations referencing the residency and credentialing process; business English including spelling, punctuation, grammar, capitalization, and vocabulary; current office methods and procedures, including business correspondence, filing systems, standard machines, and office equipment; business arithmetic including percentages and decimals; record keeping principles and practices; basic statistics; familiarity with computers, various software applications and spreadsheet designs.

Ability to:

Maintain professionalism and handle confidential information and sensitive situations; organize large workload, set priorities, and meet critical deadlines; use initiative and independent judgment within established guidelines; understand and follow oral and written instructions; make presentations; develop and maintain communication and a professional working relationship with various agencies and institutions, medical staff and a variety of hospital personnel; meet and deal tactfully with the public and others; learn and use a variety of software, including word processing and database programs.

Supplemental:

A background check may be required for this classification.

All Kern Medical employees are designated “Disaster Service Workers.” In the event of a disaster or civil disorder, all Kern Medical employees are to remain at work or to report to work in a safe and practicable manner. 

If position responsibilities require driving a personal vehicle, then possession of a current valid California Driver’s License and adherence to the Kern County Hospital Authority Vehicle Use and Driving Standard Policy (ENG-EC-119) is required.

If position responsibilities require driving a vehicle owned, leased, or rented by Kern Medical, then possession of a current valid California Driver’s license, a signed authorization for Release of Drivers Record Information, and adherence to the Kern County Hospital Authority Vehicle Use and Driving Standard Policy (ENG-EC-119) is required.

Revised

March 6'23

#5937