Program Specialist- Hematology/Oncology Fellowship Program
St. Jude Children's Research HospitalSt. Jude Children’s Research Hospital is seeking a dynamic, detail-oriented, and proactive Program Specialist to join our nationally recognized ACGME-accredited Hematology/Oncology Fellowship Program. If you are passionate about supporting the next generation of pediatric hematology/oncology leaders, we want to hear from you!
St. Jude Children’s Research Hospital is a world-class research institution dedicated to pediatric cancer and other catastrophic diseases of childhood. The first and only National Cancer Institute (NCI)-designated Comprehensive Cancer Center devoted solely to children. Our 300 faculty work across the spectrum of basic, translational, clinical, and population science in a highly collaborative multidisciplinary environment that includes a Nobel laureate and members of the National Academy of Science and the National Academy of Medicine. St. Jude is ranked on Fortune Magazine’s “Best Workplaces in Health Care & Biopharma” and Glassdoor’s “Best Places to Work”. St. Jude is one of the best-funded research institutes in the US with an annual budget of over $2 billion per year (https://www.stjude.org/about-st-jude/financials.html).
What You’ll Do
Assist in scheduling, tracking, and documenting fellow activities and progress throughout the program. This includes supporting the Fellow clinical rotation schedule, evaluation processes, and tracking fellow educational activities.
Organize and coordinate program events such as recruitment, orientation, graduation, and educational seminars. This includes managing logistics for meetings, creating interview schedules, communicating with fellows and candidates, and other event planning activities.
Liaise with supporting departments across St. Jude in support of the fellowship program.
Maintain and update program records, handbooks, and policy documents.
Process fellow reimbursements, vendor payments, travel authorizations, and expense submissions in accordance with institutional policies.
Proactively identify areas for operational or educational improvement and recommend solutions to program leadership.
Serve as contact for fellows regarding scheduling, program logistics, and general support.
Attend program meetings, take minutes, and follow up on action items.
Communicate with outside programs (e.g., American Board of Pediatrics, ACGME, ERAS, NRMP etc.) to support the fellowship & ensure alignment with governing policies.
Participate in and support annual reporting and evaluation processes.
What We’re Looking For
Bachelor’s degree required.
1+ year of experience in program coordination or event management.
Experience in Graduate Medical Education (GME), academic program coordination, or a related field preferred.
Exceptional organizational skills and attention to detail.
Proficiency in MS365 (Outlook, Excel, Word) strongly preferred.
Experience using Adobe Acrobat and online survey tools preferred.
Experience with LMS or other similar software plus.
Ability to work independently, prioritize competing demands, and communicate professionally.
Commitment to confidentiality, accuracy, and continuous improvement.
TAGME certification preferred (or willingness to obtain within 3 years).
Why Join Us?
Work with an inspiring team dedicated to transforming pediatric hematology/oncology education.
Be empowered to innovate and bring fresh ideas—your voice matters!
Enjoy a collaborative, mission-driven culture at one of the world’s leading children’s hospitals.
Competitive compensation, professional development opportunities, and a chance to make a real impact.
About Memphis
St. Jude is located in the heart of Memphis, Tennessee, a vibrant and friendly city at the historic American crossroads of music, trade, food, and culture. Living in Memphis provides several unique advantages, including:
Breathtaking Nature: Memphis provides unique nature and scenery, such as the Mississippi (the largest river in the US) or Shelby Farms Park, with which 4,500 acres is one of the largest urban parks in the country. See https://www.memphistravel.com/sports-outdoors for more details.
Its Culture: It is for instance the home of Elvis Presley. See https://www.memphistravel.com/arts-culture for more details on the cultural aspects.
It’s Affordability: Memphis is one of the most affordable cities in the US, meaning the same income will bring you farther than in other places in the US (for more details, see https://www.moneycrashers.com/most-affordable-cities-live/).
Compensation
In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $60,320 - $105,040 per year for the role of Program Specialist- Hematology/Oncology Fellowship Program.Explore our exceptional benefits!
No Search Firms
St. Jude Children's Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email, the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.