Residency Program Specialist

The Residency Program Specialist plays a pivotal role in supporting the day-to-day operations and administrative functions of a community-based Family Medicine Residency Program. Join our dynamic team and make a meaningful impact on the future of healthcare professionals!

Essential Duties and Responsibilities

• Develop, maintain, and distribute custom resident rotation block schedules, enter on-call schedules, track and summarize various data for reporting, maintain residency database and hard copy files.
• Provide comprehensive administrative support to Residency Program Manager, Program Director, Faculty, and Residents, ensuring smooth program operations.
• Assist with the preparation and distribution of resident contracts, program policies, and program correspondence with attention to detail and professionalism.
• Manage financial aspects including preparation and submission of expense reimbursements and oversight of discretionary accounts.
• Coordinate logistics for program events including planning, ordering, set-up, and room preparation for meetings and educational sessions.
• Collaborate with the Residency Program Manager in ensuring compliance with residency and institutional accreditation standards.
• Play an active role in residency recruiting efforts and new resident orientation, helping to shape the future of our program.
• Participate in key meetings, prepare comprehensive meeting agendas and detailed minutes to support program governance.
• Maintain confidential records, reports, and files in an organized manner with the highest standards of privacy and security.

Required Qualifications

• Basic understanding of ACGME (Accreditation Council for Graduate Medical Education) and/or other accreditation requirements for residency programs.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and demonstrated ability to quickly learn new software systems (e.g., residency management software).
• Excellent communication and interpersonal skills, with the ability to interact professionally with a diverse range of stakeholders including residents, faculty, and healthcare partners.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively and meet deadlines in a fast-paced educational environment.
• Detail-oriented, proactive mindset with the ability to work independently while contributing positively to team objectives.
• Demonstrated ability to handle confidential information with discretion and maintain professionalism in sensitive situations.

Education/Experience

Minimum of 2–3 years of administrative experience in an academic or healthcare setting required; experience in graduate medical education preferred. Associate's degree from an accredited college or university preferred.

Join our team in Conroe, Texas and be part of shaping the next generation of family medicine physicians! Your administrative expertise will directly contribute to the success of our residents and the communities they will serve.